Through this software Discrepancy list can be generated at Head Office itself by obtaining Last Balance Report file (DAT files) from SO through e-Mails. By this physical movement of CBS Team members can avoided to the extent possible. This reduces financial incurence in form of TA/DA.
Head office can have a check on SO balance whenever desired. HO can save lot of man power and time by concentrate only on discrepant a/c.
This software compares the CBs of V2 SBCO & Sanchay Software
This software will not calculate any Closing Balance. It uses the Closing Balance of V2 and Last Balance Report of Sanchay Post.
This software will not generate discrepancy list as on a "Given Date"
This software compares Closing Balance of V2 (i.e. upto which V2 Data is updated). As such Last Balance report in Sanchay should be generated by giving "As On Date" as SO date upto which V2 Data updated
Specification of V2 SBCO and Sanchay installation path is a must. While entering the path do not type "\" at the end of the path. You can just provide the Path as C:\SBCO OR D:\SBCO
Use index services, and update balance option in V2 SBCO before using this software.
If you would like to use the utility services in this software, please ensure a proper back-up of V2 files.
Update all the patches in Sanchay software before generation of Last Balance Report. Last Balance report file (SB.DAT/RD.DAT/MIS.DAT etc) will be usually stored at sub folder path "SP5\OT" if generated through Online option, or at "SP5\DE\RD" etc if generated using Data Entry Modules.
This software treats "Non Listed Sanchay A/cs in Last Balance Report" as discrepancy. As such kindly give importance for "View Excluded A/cs" option in "Last Balance Report" and take corrective steps to include "Live A/cs" into the list.
At the end of the discrepancy report a summary will be generated. The total number of a/cs in summary is "sum of V2 Live accounts and Number of Sanchay A/cs in excess of V2 a/cs" as this software compares V2 Balance to Sanchay and also Sanchay to V2.
Excess of Sanchay a/c over V2 Accounts are mainly because of
a. non marking of Closed or Transfer remarks
b. No entry in common index a/cs
c. Non effecting of inward transfers in V2
d. Listing of accounts having Zero Balance.
It is possible with this software to tally the Amount and also number of accounts in V2 and Sanchay.
Check of the Closing Balance as per V2 and Sanchay at the end of the report. If there is any discrepancy in V2 Closing Balance with that of Control Register Figure, use options under "UTILITIES" option in this software. In case of any discrepancy in Sanchay Balance kindly regenerate the Last Balance report either through Online or through Data entry Module. After this re try generation of Discrepancy List.
Under Utility option,
a. Missing OB will be added to ACC file with Name "ADDED ACCOUNT"
b. Duplicate account will only be listed. Corrective action has to taken by the user, by noting down the account number.
c. Re-arrange of binder number will be as per Ledger Chart. If any account range is missing in the ledger chart, then the account will be brought under "UP" binder.
d. Account wise balance will report CB of From a/c to To a/c
e. Miseleneous option excess a/cs in OB files will be removed and also corrective action i.r.o missing Office Code in Transaction file can be taken
At most care is taken before release of this software. However if any drawbacks are found in the software please give your feed backs through any of the contact details provided in next window.
Attension
ALL THE USERS OF THIS SOFTWARE ARE REQUESTED TO REGISTER THEIR E-MAIL IDs WITH THIS SOFTWARE'S E-MAIL ID cbstotal@gmail.com FURTHER QUERIES/ENHANCEMENTS/UPDATIONS WILL BE DIRECTLY DELIVERED ONLY TO REGISTERED E-MAIL IDs. AS SUCH REGISTER YOUR E-MAIL IDs WITHOUT FAIL. |
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