Computers, as business machines, provide you with a highly powerful tool to perform various activities expeditiously and accurately. But this environment also demands you to take good care of the hardware for continued availability of the system. It also requires you to implement certain security measures to protect yourself. The following list gives you various tips for you to note and follow:
Taking care of computers
You may follow the under mentioned tips for longer life of computers and smooth functioning
Ø Keep the systems covered when not in use. The system includes the monitor, CPU, keyboard, mouse and Printers
Ø Before switching on the system, please ensure that
The UPS is switched on
No floppy is available in the floppy drive
Ø If you cannot switch the system on properly check whether the power cables are connected properly and if there are some loose ends, correct them
Ø When you turn the system on and when the windows logon screen appears, you have to type the username and password allotted to you by the system administrator, correctly for successful logon
Ø Before switching the system off, Shut down windows
Ø If you are working in Windows 2000 environment and when you leave the system temporarily, you can lock the desktop using the Windows security option
Taking care of passwords
Passwords are like keys to locks and they should be taken care of properly. Here are a few tips
ü When the system starts and you enter a windows user account and password, this is to connect to the Server and establish network connectivity
ü On logging on to windows, you may run applications like Meghdoot Point of Sale. Here also you should select a user account and type a password. This password is to permit you to run the application. Please note the difference between the two authentications and their purpose
ü The System administrator sets the initial password. Immediately on logging on, you should set your own password. You can reset Windows password as well as Application password for your user accounts
ü While setting passwords remember the following guidelines
o Use a mixture of alphabetic and number keys for the passwords
o Do not relate the passwords to your name, that of your relative or any other associations
o Change the passwords previously set, at least once in two months
o Do not reveal the password to any one else, even in case of emergency
ü Do not attempt to imagine the password of any other user and try to logon
ü The Supervisors should never part with their passwords for the sake of convenience as this has dangerous consequences.
We must follow the following criteria while creating a Strong Password: 