Guidelines from DOP&T regarding Reimbursement of Children Education Allowance

Guidelines from DOP&T to Central Government Departments as follows... In order to implement the recommendation of Sixth Pay Commission for grant of Children Education Allowance. It is brought to the notice of all Employees that those who claim reimbursement of Children Education Allowance in respect of their Children should submit their claims in the following manner with effect from 1.9.2008. 1.To generate application / self- certification with original receipts. Then original fee receipts along with self - certification regarding Schools / Junior colleges affiliated to Board of Education or Universities should be submitted as quarterly basis. 2.Self – Certification may be signed by the individual duly indicating Name, Designation and duly countersigned by HOS/D.O., quarterly period for which is being claimed to be indicated. It is mentioned that the 1st quarter is from June to August and II quarter from September to November and so on. 

June to August – 1st quarter
 September to November – 2nd quarter
 December to February – 3rd quarter
 March – May – 4th quarter 3.

Each employees should submit claims in respect of their children together. Instead of individual claims for each child. 4.Belated clams of reimbursement will not be entertained. All claims should reach concern finance section on or before every 15th of succeeding month of quarter (i.e.) September 15th

December 15th,

March 15th,&

June 15th Now for IInd quarter (September to November.), all claims should reach concern finance section on or before 13.01.2009 Highlights of Scheme:

1.Children Education Allowance and Reimbursement of Tuition Fee which were hitherto payable separately will be merged and will henceforth be known as "Children Education Allowance Scheme".

2. It can be availed by Government Servants upto a maximum of 2 children.

3. Children from classes nursery to twelth.

4. Even if a child fails in a particular class, the reimbursement of C E A shall not be stopped.

5. Following items can be claimed under this scheme:

a.Tution Fee

b.Admission Fee,

c.Lab. Fee,

d.Special Fee for agriculture,

e.Electronics,

f.Music or any other subject,

g.Fee charged for practical work under the programme of work experience,

h.Fee paid for the use of any aid or appliance by the child,

i.Library Fee,

j.Games/Sports Fee,

k.Fee for extra-curricular activities. and

l. Purcahse of one set of text books and Note books,

m. Purchase of two sets of school uniforms,

n. Purchase of one set of school shoes

The annual ceiling fixed for reimbursement of C E A is Rs. 12,000. It can be claimed once every quarter Rs.3,000, and in another quarter less than Rs.3,000, subject to the annual ceiling of Rs. 12,000 per child being maintained.

The above limits would be automatically raised by 25% every time the D.A. on the revised pay structure goer up by 50%.

In order to ensure that Government servants have no difficulty in claiming reimbursement, the procedure under this sheme is being kept simple.